Project expenses in ActionAtlas allow you to track all costs associated with your projects. These expenses are reflected in your project's financial reporting and contribute to profitability calculations. This guide shows you how to add new expenses and remove existing ones.
Adding Project Expenses
Step 1: Navigate to a Project
Open the project where a new expense needs to be added.
Step 2: Click on the "Financial" Tab
Select the "Financial" tab from the project navigation menu.
Step 3: Click on "Edit"
Once the Financial tab is open, click on the "Edit" button in the upper right corner.
Step 4: Add a New Expense
Scroll down to the "Expenses" section and click on the "+ Add Expense" button.
Step 5: Fill Out the "Add New Expense" Form
Complete all required fields in the expense form:
- Name: Enter a descriptive name for the expense
- Purchase Date: Select the date when the expense occurred
- Amount: Enter the expense amount
- Category: Select the appropriate expense category
- Payment Method: Indicate how the expense was paid
- Vendor Name: Enter the name of the vendor or supplier
- Description: Add any additional details about the expense
- Receipt: Upload a scan or image of the receipt (optional but recommended)
Step 6: Click "Save"
Click the "Save" button to add the expense to the project.
Note: The expense will immediately be added to the selected expense category and reflected in the project's financial calculations.
Removing Project Expenses
Step 1: Navigate to a Project
Open the project where an expense needs to be removed.
Step 2: Click on the "Financial" Tab
Select the "Financial" tab from the project navigation menu.
Step 3: Click on "Edit"
Once the Financial tab is open, click on the "Edit" button in the upper right corner.
Step 4: Select the Expense to Remove
Find and click on the expense line item that needs to be removed. This will open the expense details form.
Step 5: Click on "Remove"
Within the expense details form, click on the "Remove" button (usually located at the bottom of the form).
Step 6: Click on "Save"
Click the "Save" button near the top of the page to confirm the removal.
Important: Removing an expense is permanent and cannot be undone. Make sure you want to completely delete the expense before proceeding.
Understanding Expense Categories
ActionAtlas organizes expenses into categories to facilitate financial reporting and analysis. Some important points about expense categories:
- Categories are created and managed by system administrators
- Each category can have different markup or margin settings
- Standard categories may include Travel, Equipment, Materials, etc.
- Expenses must be assigned to a category for proper financial tracking
- Reports can be filtered by expense category
Tip: For consistent financial reporting, be sure to categorize similar expenses the same way across all projects.
Need Help?
Our support team is available to assist with questions about project expenses.
Contact Support