Knowledge Base / Admin Console / Financial Management Overview

Financial Management

3 min read Last updated: March 27, 2025

Configure and manage margin and markup settings to ensure accurate financial calculations and profitability tracking within ActionAtlas.

In This Article:

Financial Management Overview

ActionAtlas provides robust financial management tools that help you maintain accurate cost calculations, track profitability, and ensure financial consistency across your projects.

Key Financial Management Features
  • Configurable Margin and Markup Settings - Set organization-wide financial parameters
  • Cost Modifier Management - Create and adjust modifiers to reflect actual expenses
  • Expense Categorization - Organize and track different types of expenses
  • Financial Reporting - Access reports on project costs, margins, and profitability

Note: Financial management settings can only be configured by users with Administrator or Finance Manager roles.

Project Expenses

Make adjustments to your margins and markups to accurately reflect costs and profits for each project.

Managing Project Expenses
  1. Navigate to Administration > Financial Management > Project Expenses
  2. Review current margin and markup settings
  3. Make adjustments as needed to reflect your business requirements
  4. Click Save Changes to apply the new settings
Available Settings
  • Global Margin - Default margin applied to all projects
  • Client-Specific Margins - Override global settings for specific clients
  • Project Type Margins - Set different margins based on project type
  • Currency Handling - Configure how multi-currency projects are calculated

Best Practice: Review your margin settings quarterly to ensure they align with your current business goals and market conditions.

Cost Modifiers

Edit or add cost modifiers to reflect real-world expenses that impact your project calculations.

Managing Cost Modifiers
  1. Navigate to Administration > Financial Management > Cost Modifiers
  2. View existing cost modifiers in the table
  3. Click + Add Modifier to create a new one
  4. To edit, click on any modifier's name or the Edit icon
  5. Enter details including name, rate, and application method
  6. Click Save to apply changes
Common Cost Modifiers
  • Rush Fee - Additional charge for expedited work
  • Regional Adjustment - Location-based cost variations
  • Specialized Equipment - Charges for special tools or resources
  • After-Hours Work - Premium for weekend or night work
  • Volume Discount - Reduction for large-scale projects

Important: Changes to cost modifiers will apply to all new projects but will not automatically update existing projects unless explicitly applied.

Work Order Expenses

Edit or add categories to reflect real-world expenses associated with work orders.

Managing Work Order Expenses
  1. Navigate to Administration > Financial Management > Work Order Expenses
  2. View existing expense categories
  3. Click + Add Category to create a new expense type
  4. To edit, click on any category's name or the Edit icon
  5. Configure category details, tax settings, and approval requirements
  6. Click Save to apply changes
Standard Expense Categories
  • Travel - Transportation, accommodations, and meals
  • Materials - Physical items used in project execution
  • Software/Licenses - Digital tools required for work
  • Subcontractor - External services engaged
  • Administrative - Management and oversight costs
  • Miscellaneous - Other uncategorized expenses

Tip: Creating detailed expense categories will improve financial reporting accuracy and make it easier to identify cost-saving opportunities.

Need Help?

Our support team is available to assist with questions about financial management settings in ActionAtlas.

Contact Support